How to catch everything at work. How to do everything on a working day
Spend only 10 minutes of time for self-development and find out how to keep up with everything and be on top!
It has an amazing ability to stop where we are doing something boring and unloving, and literally the next day to fly at a speed of several hundred kilometers per second, if we have fun or need to cope with a lot of things ... unfortunately ...
Few people would like to acquire such a valuable ally and learn.
So imagine that there are people who have stolen watches and they no longer need to take care of how to do everything.
Well, how do you learn to keep up with everything ?!
I once had a former work colleague - Nastya.
Stupid, active, executive - a good, in general, a girl.
But she has one enormous flaw that interferes with both her and her entire team: the lack of punctuality in doing things.
Zapara is actually her middle name, and neurosises from piled up tasks are constant companions.
However, it cannot be said that she is simply lazy and does not want to do anything, this would explain the situation of Nastya.
She is constantly busy with something and seems to be trying to do everything, but something is invariably not enough to be in time!
I believe that the main problems of my colleague are due to the fact that she:
- He does not know how to plan his time.
- Constantly distracted.
- Not able to concentrate on one thing.
- Doesn't know how to keep a personal success diary.
- It takes on more than it can handle.
How to do everything: the beginning!
Learning to complete all the tasks on time is as easy as programming your life for success.
People do not even realize that they create most of the problems and barriers in their lives themselves.
It takes only a little effort and everything will turn out even better than you expected.
Of course, sloths who do not want to work on themselves will never understand how to do everything, and so they will flounder among the unfulfilled affairs without the hope of seeing light at the end of the tunnel.
As you know: “You can win any battle only by choosing the right weapon!”
So the taming of time you need to start by buying a beautiful notebook, pen and watch.
The expense is small, but the benefits of this acquisition will be huge.
“First, imagine that an hour is not just a unit of time. This is a product that can be exchanged for money, education, pleasure, health and other resources. It’s enough to determine what exactly you need. ”
But most importantly, you must understand that a person who feels tired and unhealthy, in principle, will not be able to work productively.
Therefore, take the rule:
Get enough sleep:
the cherished rule about 7-8 hours of necessary sleep was not invented by fools.
Eat right:
not only that which is tasty, but also that that is useful.
Fresh vegetables and fruits should be regular guests at your table.
Do sport:
physical activity not only enhances immunity, but also gives a boost of vigor.
To-do lists are your everything!
I hope you already bought a beautiful notebook and pen to keep your success diary?
So: make it a habit in the evening or in the morning to write lists of tasks that you plan to finish during the day.
Moreover, do not write them from the bulldozer, and near each item indicate the time required to complete it.
Did the deal?
Cross it off the list.
You can also create separate lists of global plans for a month or a year.
Until you finish work, overcome the desire to get into Facebook or the UNIAN website, drop the phone call from your girlfriend, refuse a cup of coffee.
All this can be done during the break.
Do not incur more duties than you can take away!
Each person has a limit of his abilities: for someone he is very small, for someone - very impressive.
Your task is to determine your own!
A colleague Tanya can write 5 articles in a day, and you are only 3, no matter how hard you try?
Then you should not beg the chef for 5 tasks, then sit until midnight, not be in time, be nervous and get the "catch-up" the next day.
Better complete your three tasks on time and in high quality!
Keep your workplace tidy!
Even if your workplace is your own apartment, you do not need to turn it into a landfill.
Firstly, excess objects are distracting, secondly, you spend time trying to find something in these rubble, thirdly, the disorder dampens and does not allow you to tune into the working mood.
Streamline your workflow.
Each business, including homework, can be simplified and reduced the time to complete it, if you show a little ingenuity.
For example, the files that I need to work on a daily basis are copied to a separate folder, although I keep all electronic documents in thematic and chronological folders.
Use modern gadgets.
When preparing dinner, you will surely enjoy using a food processor, a slow cooker, an electric meat grinder, etc., and don’t do everything manually, wasting time and energy.
The same principle must be followed in any business!
Reward yourself for success.
Quick and high-quality done one thing - drink tea with a delicious cake, another - take a look at the Facebook news feed, the third - go for a walk, etc.
Do not stomp in one place.
People can bring themselves to hysteria in search of only understandable perfection.
Remember that the best is the enemy of the good.
Do not get hung up on some stupid ideals, if it slows down your progress.
Do not accumulate outstanding business.
Forget about the phrase: “I'll do it tomorrow!”.
Today is today, and you should have time to finish everything planned before midnight.
If you put off something daily, then sooner or later an avalanche of missed tasks will cover you.
Do not be afraid to ask for help.
Sometimes, due to pride (or stupidity?), We are afraid to turn to even the closest people for help.
If you do not have time, then ask your mother to cook dinner, her husband - to pick up the child from the garden, girlfriend-colleague - to answer a call from a client, etc.
from the famous video blogger Pavel Bagryantsev:
“How to keep up with everything and lead many projects at the same time?
You can try them all and choose the most optimal for yourself, you can combine these tips, or you can come up with something of your own.
The main thing is to take action, and not just moan every day: " How to do everything?!».
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Zhanna Migunova
The pace of human life is accelerating century after century. In our time, allocating your free time correctly is a science. Home, work, family, friends - where to find time for all this and not earn chronic fatigue syndrome? Nevertheless, one must remember that "grasping the immense" still does not work, it is impossible to keep up with everything. It is worth doing everything according to your own strength. However, for those who do not tolerate compromises and are struggling in every way with the lack of time, there are several tips.
Start by planning your day. Mentally draw up a schedule, but rather fix it in a special diary.
Do not think that a diary is a thing necessary only for businessmen and people working in the office. Diary is your faithful assistant in the struggle for free minutes. It will help not to forget about important matters and "filter out" the less significant of them. Opposite each item in the list of necessary cases, write the date, month or hour by which you plan to finish with it. Such self-limitation in time will discipline, call for the fulfillment of its obligations on time.
Start your day on time. The extra 5-10 minutes spent in bed will not help you sleep. But the time for training will increase significantly. Indeed, in the morning rush you often forget at home a mobile phone or a diary, which greatly complicates the work for the whole day. Better yet, get ready for work ahead of time. In the evening, put the things you need in your purse, prepare a suit or shoes.
In order that routine work does not repel any desire to fulfill it, add a little “drive” to it. If possible, turn on cheerful, energetic music, ventilate the room, shake yourself and start your work! Of course, in the case of office work, music may not be entirely appropriate. But, if your boss does not mind - enjoy charging music through headphones. However, try not to get carried away, remembering your main job.
Location of items.
Correctly handle the location of objects in the apartment. Try to keep documents, work files that accidentally happened to be in your home, in a separate place, so as not to look for a receipt for payment of electricity for half a day. The same goes for your workplace in the office. Keep order on your desk, do not pile papers together, and you can name folders to make them easier to navigate.
Housework.
Daily homework should not become the prerogative of one person. Connect your household to household “community work days”.
This will help you get rid of the eternal maternal complex: I spend little time with the child. Of course, their help will not be so significant as useful for themselves. Your kids should learn to help mom. In addition, while washing dishes and peeling potatoes, you can chat with the child, find out what worries him, how things are at school.
Time sinks.
The biggest time scavengers are TV and the Internet. If you really want to build the right amount of your time, then watch daily TV shows, talk shows, and so on. will have to refuse. You can leave yourself the right to watch television shows on weekends, but without getting carried away, for an hour and a half a day. But the fact that in order to use for personal purposes the worldwide network at work should be abandoned as soon as possible. First, then you will have time to cope with your job responsibilities. And secondly, it is worth remembering that not every boss will react positively to such use of the corporate network.
And if you set yourself any difficult task (to learn a foreign language, learn to play the guitar or cross stitch), break this big task into several days. Allocate in the day that time that you could regularly devote to this new activity for you.
The method of Julius Caesar
The next tip is a little more complicated to implement. It can be called the method of Julius Caesar. Try to automate the process of performing those functions that become daily for you. So, for example, do not focus on cleaning the room, washing dishes or, say, photocopying papers. During these operations, think over your next “steps” that require you to pay more attention and focus. But in this parallel mode, do not accidentally put sugar in the pan instead of salt, and yet with one eye look: which document you are printing now.
Rest is important.
And most importantly, let your body relax a little. Sometimes it is so desirable that the day was not 24 hours, but more. But remember that your human powers are not unlimited. Rest is an important component of any working day. Thank yourself for the fruitfully spent time during the work week. Once a month, allow yourself to visit a theater or ballet. Despite the fact that this will require a considerable investment of time, after such an event you will feel rested and recharged with energy. Such is the beneficial and magical effect of culture! For the weekend, plan yourself to relax actively: go to the forest with your family, go to the pool with a girlfriend. Such a rest will give you more pleasure and benefit than just "tracking" on the couch. Resting, you are laying the foundation for new achievements and victories.
Use a reliable case management tool - personal LeaderTask Organizer!
16 586 2 An old American joke about when a person asks a street musician how to get to Carnegie Hall, and he replies: “Rehearse, dear, only rehearse” precisely conveys that if you don’t work, it's simple, you won’t get anything. This also applies to professional and personal qualities. To develop a skill, practice is indispensable. Fortunately, our consciousness, like muscles, gains strength and dexterity as a result of exercises, which means that we can master any behavior and form any habit, if we decide that it is important for us, we need and make sense. So, how can a modern woman keep up with what useful habits need to be formed, we will talk about this in today's article.Three factors for good habit
To get used to concentrating on the main thing, firmness, discipline and perseverance are necessary. All three qualities can be developed.
Firstlyaccept hard decision develop the habit of completing any business.
Secondlypush yourself exercise disciplined, again and again repeat the techniques that you are going to master, until you bring them to automatism.
Thirdly, persistently continue classes until the habit takes root and becomes a part of your personality.
Sit, relax and imagine yourself from the side, as if into the lens of a camcorder. Imagine yourself in the future. Who you are? Where are you and what do you do? What do you need to do in the present to bring this picture closer or closer? Think about what qualities you possess and which ones you need to improve. Every improvement in life begins with self-improvement. You have an unlimited ability to learn and develop new habits and skills. And when you learn to immediately take on important work and bring it to the end, you will have to turn on the gas, because now your career and your whole life will rush along the highway (Get out of your comfort zone. B. Tracy).
After a study, Stanford University psychologists concluded that work productivity (both professional and household) is reduced if the work week lasts more than 50 hours. In other words, if you work 70 hours a week, this indicates only one thing: you have time to do exactly as much as more successful and organized people are in time for 50.
But how to organize your time to keep up with everything? This question is asked by many women who are in a hurry to succeed in a career and at home. We analyzed a number of psychological studies and identified the following key habits that are observed in successful people.
1. Learn to plan your household chores
If you do not prepare presentations, annual reports, and bustle around the house, this does not mean that you are not working. 
It often happens that household chores take up all our free time. To avoid this, do not relax ahead of time, learn to approach homework as seriously and focused as if you were going to a business meeting. Learn how to plan household chores as you plan your work hours. Do not spend all the free time of the weekend cleaning the house, give him a certain amount of time and try to keep within it. Bring actions to automatism, even if they are boring and unpleasant. Perform them first to devote the remaining time to your favorite things.
Do not forget about your loved ones. Dedicate the weekend to spend this time with them (to talk with the child, go to the park with him, and with the husband to the restaurant or movie). This is necessary not only for them, but also for you.
2. Learn how to plan your work day.
Successful people build a plan in front of themselves and strictly follow it, avoiding deviations. For example, perform the following work in 2 hours, then a short break and a new breakthrough. You must make every effort to implement the plan, otherwise "burn" at work. Having developed the habit of doing work in this way, you will never allow yourself to spend an extra minute browsing a news feed in a social network.
3. Know how to make sense of your work
In the hectic work you may not have time to look at what is happening "bird's-eye view." Evaluate and analyze the most important global trends that affect not only you personally, but also your company and your entire industry. Spend this a few hours in the evening after work or on a day off. This will help you make sense of your actions, perhaps even change tactics or set new priorities.
4. Exercise your physical health. Find a creative hobby
If you feel bad, you are unlikely to want to conquer the peaks. People who are fond of jogging or swimming will confirm the fact that during sports, decisions come to them that have not been resolved before. This is true. Even 10 minutes of physical activity is enough to start the mechanisms of production of gamma-aminobutyric acid in the body, the most important neurotransmitter, the action of which reduces stress loads, which means it allows us to look at things from a different angle. Find the physical activity that will be pleasant to you, and make it an indispensable part of the weekend.
Creativity, whether it be a guitar, gardening or painting, allows you to disconnect from everyday fuss and worries. Even if you are not famous as an artist, you will return to work rested, full of strength and energy.
5. Build big and small plans
Make plans for the day and for life. Build professional and personal growth plans. Build realistic plans. Record them, correct actions. Let your plans for the day include such simple items as lunch, showering, and making.
When making plans for the future, do not settle for less than you want. Successful people always know what they want. They set the bar and do not lower it. And even the prospect of lack of money does not stop them on their way to the intended goal. The threat of poverty, on the contrary, becomes their motivation to quickly realize their ideal.
Make plans for the work week and next weekend. This will also help to avoid unnecessary overloads, stresses and catch up with working days much more. The prospect that something exciting awaits you at the weekend (a trip out of town, to the lake, a romantic dinner, skiing, ice skating, a costume party or even karaoke) will help you to be in good shape all week. A lot of research shows: the expectation of pleasure is no less important than its receipt. And if on Monday you will know that on Saturday something unusual and pleasant awaits you, the week will fly by faster, current affairs will be completed faster.
6. Prioritize
Focus on quality, not quantity. Do not spend a lot of time on trifles. Do the important and most difficult things first. So you will not have a sense of burden, which will make you feel happier and more satisfied.
7. Monitor your sleep patterns. Do something nice in the morning
Strictly watch your regime. Get up and go to bed at the same time. To wake up fresh and rested, the brain needs to go through certain phases of sleep. If the regime fails, you will feel lethargic, tired and annoyed. In this state, you definitely won’t have a desire to work.
Find yourself something to do in the morning, for the sake of which you would wake up faster. Start the day with your favorite activity and then you will quickly enter the workflow. It can be a creative hobby or physical activity.
8. Learn to disengage
When you have set your path, prioritized, it is very important not to succumb to the negative opinions of others. Trust your instincts. This is your life and only you can build it. No one else can live it for you. And if someone believes that “it would be better to go to get a job,” instead of “starting your own business at such an unstable time,” nod and do your own thing. If others are striving to sow some doubt about what you are doing, abstract yourself. Confident people know what and when to do. It is useless to convince others, they have their own path, you have your own.
How to do everything? Time Planning - 10 Tips and Personal Experience
As part of one of the favorite exercises that the time management gurus conduct at their trainings, it is proposed to intuitively (that is, without mathematical calculations) evaluate the number of hours that you have left until the end of your life. The result of this exercise turns out to be very sobering: the vast majority of people exaggerate this figure, sometimes by 10-25% - which indicates how much we overestimate our available resources and how ineptly we plan our time. However, according to the same experts, it’s worth starting to use the simplest time management techniques, how your life will change beyond recognition.
1. Decide on your desires and goals
Before mastering specific tools of time management, it is important to understand what you are spending this valuable resource on. For what exactly do you spend weekends in the office, why do you study English, why do you need training in the gym, do you really, which you have been mastering for years? This advice seems incredibly simple, but in practice it is not easy to formulate our own desires, turn them into intentions and set specific goals - often we live as if by inertia, without thinking about what we really want, as a result, we fill our lives with work on the imposed ones , random desires and - not surprisingly - not too hard work on their implementation. Psychologists recommend the practice of visualization: to understand what exactly you want, close your eyes and imagine yourself, only after five to seven years. Try to feel your state of happiness and satisfaction with life ... then ask yourself: what are you doing? What is your job? What do you do in your free time? Where do you live? What do you look like? The answers to these questions are your goals; Having formulated them, we can proceed to the planning of time.
2. Plan carefully
Time management is impossible without planning - as a rule, the inability to meet the deadlines and deadline failures are associated not with laziness or lack of motivation, but with planning shortcomings. At the same time trying to learn two foreign languages, complete a super-responsible project at work and lose 10 kilos, we try to grasp the immense - and as a result we do not have time, we get tired, we break deadlines and we leave half of the business halfway. To achieve the goal did not turn into disappointment, identify priorities and set realistic deadlines for each task: in days, sadly, only 24 hours.
3. Get enough sleep
The advice is old as the world, but therefore no less relevant: the cause of chronic fatigue, delays and inability to plan is often a banal lack of sleep. So, the iron rule should be an obligatory step towards time management: 8 hours of sleep per day for a month - this will be enough to make a good rest in the habit. Close the laptop in time, postpone conversations in social networks, turn off the phone and TV and give the body the opportunity to sleep well - it will thank you with quick reaction, good memory and a clear mind.
4. Prioritize
This advice is especially relevant in a situation where one force majeure is replaced by another, and the to-do list seems endless. In such cases, a matrix can be useful, distributing all tasks depending on urgency and importance: draw a square and divide it into four parts; the first sector is designed for important and urgent tasks - they should be started first. Cases of “urgent but unimportant” are carried out secondarily, for “important but not urgent” it is worthwhile to allocate a certain period of time regularly, and “not urgent and not important” cases can be safely postponed.
5. Learn to "eat frogs" and "eat an elephant in parts"
As a rule, putting things off for later (or, as it is fashionable to say now, procrastinating) makes us tasks that are either unpleasant or too ambitious: they are simply scary or too lazy to take on - that’s why we postpone a phone call for an important but difficult client for weeks, We do not dare to start work on a large project and shift documents from place to place that have been requiring our attention for a month now. The famous expert in time management issues, Gleb Arkhangelsky, in his book recommends treating unpleasant things as “frogs” that you definitely need to “eat for breakfast” —that is, deal with them in the first place: this will save you from a constant sense of anxiety for the work done . As for large-scale affairs, Arkhangelsky advises them to be treated as elephants, which should be "eaten in pieces", daily including in their schedule a large or at least tiny "piece of an elephant."
6. Do not be afraid to ask for help
Or, in business language, delegate more often. It is known that perfectionists suffer most often from the inability to plan time and chronic time pressure, who believe that no one is able to do the job better than themselves, and therefore are always overloaded, tired and do not have time. Think about what you can delegate to other family members from your household chores and what tasks you can connect subordinates to (if you have them): should your husband take the dishes out, and some of the employees should draw up contracts, as you have here an additional couple of hours in a day will appear.
7. Eliminate “time absorbers”
Or at least set a limit for them. For the sake of experiment, daily record in the diary the number of minutes spent thoughtlessly reading posts on social networks, discussing gossip with uninteresting people, or watching not-so-meaning TV shows. The result may surprise you: as a rule, we underestimate the strength of our habits and do not notice how ruthless time sweepers deprive us of valuable minutes and even hours. The best way to take them under control is to set strict restrictions (for example, no more than 30 minutes in social networks daily).
The modern high-speed rhythm of life dictates its own rules, the most important of which is to do as many things as possible. But how to do everything, when you need to work and keep an eye on the household, and in addition to this you still want to allocate time for your hobbies and hobbies, and just relax? Due to the fact that far from all that was planned is often obtained, disappointment arises, dissatisfaction with oneself, and after a while chronic fatigue also accumulates.
In addition, according to statistics, almost 30% of adult working women are forced to stay in the office more than three times a week or finish ongoing work at home. It is clear that this is to the detriment of other areas of life, and no matter how much work is loved, sooner or later this state of affairs will bother or even cause depression. Nevertheless, experts give a number of recommendations, thanks to which you can learn how to properly plan your time and minimize problems with its lack.
As you begin, you will end
Solution of the problem how to do everything, according to psychologists, you need to start by paying attention to how the working day begins. It is noticed that those people who are late for service do not have time to cope with their duties more often. Late breaks are almost inevitably followed by long breaks, delays in returning from the lunch break ... But this is not only a matter of competence. Even if a person himself realizes his guilt, he seeks to make amends in the eyes of management and colleagues, clutching at several things at the same time, or trying to perform them so diligently that, on the contrary, he makes a huge number of mistakes.
How to do everything: we distribute time
One of the main secrets of how to do everything at work is planning. It is best to plan every day in advance what needs to be completed by evening. This can be done either at home or when you arrive at the office early in the morning. It is also advisable to analyze how much time (up to minutes) is spent daily on calls, phone calls that are not related to work, and solving other personal issues. At the same time, it is recommended to add no more than 6-7 points to the list of important cases that are mandatory for execution, considering your strength rationally. And for those of them that are of the greatest importance, the first half of the day should be allotted, since it is approximately before lunch that people have the highest possible performance.
Proper organization
It is also often seen that many women are not able to properly organize their work process. They immediately open a dozen programs on the computer, the need for which they have no doubt at all, as well as the fact that they simply by definition cannot have few responsibilities. The psychological trait of such girls can be called excessive responsibility, as well as the inability (or lack of desire) to delegate their tasks. So, this problem is often observed among managers, middle and senior managers and is mainly the result of banal self-doubt. In fact, nothing bad will happen if she transfers part of her duties, albeit with knowledge, to someone else.
Imitation work
Another common situation is when a person only creates the appearance of his own employment, while in reality he does not have much work. It also has a psychological background and is an expression of a desire to demonstrate its own importance and indispensability. A serious drawback of such employees, especially if they occupy leadership positions, is that they tend to change their decisions and tasks, and can also assess the result of their implementation not in quality, but in the amount of time that the subordinate spent on him. As a result, they can manipulate colleagues, forcing them to also process, and otherwise feel guilty. In fact, an employee who manages to cope with his duties in school is just a good employee who in no case should sacrifice his time in order to satisfy someone’s ambitions.
In general, you can give some short, but very important recommendations, how to do everything both at work and at home. 
1. First of all, you should set your own well-being, and if the fatigue is too strong, but there was a desire, for example, to cook something tasty for dinner, it is better to limit yourself to a simple dish, but go to bed early and rest longer.
2. Sleep is generally one of the main secrets of well-being and.
4. Between doing different things, you must definitely take breaks lasting several minutes. During this time, you can take a walk or just sit with your eyes closed.
5. The proper organization of the workspace helps to increase productivity, when all the necessary objects and documents are at hand and can be quickly found.
6. To make the routine, but necessary work not so tiring, you can add some entertainment: for example, do a short charge, open a window and let in fresh air, or just listen to pleasant positive music (it is better, of course, with headphones to not let anyone to interfere).
